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Administrative Assistant in New York, NY at CRS Group

Date Posted: 2/2/2018

Job Snapshot

Job Description

Administrative Assistant
Duration: 18 month contract
Location: New York, NY
Overview: The CRS Group is currently looking for a Administrative Assistant for one of our clients in the New York area. The CRS Group is a nationwide Staffing Firm who works primarily with Fortune 500 and Fortune 1000 corporations.
Job Description:
  • Manages multiple Outlook calendars with expertise
  • Plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a This role is accountable for a comprehensive range of administrative support to the Senior Vice President, Talent and Organizational Performance Solutions (TOPS) and Chief Talent Officer for our client
  • The successful candidate will execute a full range of administrative duties with a high degree of judgment to effectively manage the SVPs office which will include continuous interaction with the Executive Leadership team (ELT), HR Leadership team (HRLT) and the TOPS Leadership team
  • This position will report directly to the SVP, Chief Talent Office
  • Provide full range of administrative support including managing dynamic calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, screening and triaging phone calls, ordering supplies and processing expenses
  • Complete quality work on a timely basis, with ability to identify and prioritize most urgent issues and to resolve them appropriately
  •  Expedite flow of work and initiate follow-up when necessary
  • Exercise sound judgment, anticipate issues before they develop into problems, and resolve potential conflicts to ensure deadlines are met
  • Safeguard correspondence/documents of a confidential nature
  • Demonstrate expert collaboration and communication skills in a team environment, and share knowledge, influence best-practices, and coordinate workflow
  • Participate in group/HR community meetings as needed or required
  • Work with TOPS Operations to coordinate LT team meetings, prepare agendas, minutes/action items when necessary, reports and presentations
  • Work well in self-directed environment, with minimal instruction needed, and take accountability for decisions and outcomes
  • Work well with staff located across various geographies, as well as with external contacts, to coordinate schedules and priorities
  • Provide basic administrative support to visitors including, scheduling meetings, updating travel arrangements and providing other site specific assistance

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Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.