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Administrative Assistant in Chicago, IL at CRS Group

Date Posted: 7/6/2018

Job Snapshot

Job Description

Administrative Assistant
Duration: 6 month contract
Location: Chicago, IL
Overview: The CRS Group is currently looking for a Administrative Assistant for one of our clients in the Chicago area. The CRS Group is a nationwide Staffing Firm who works primarily with Fortune 500 and Fortune 1000 corporations.
Job Description:
  • Admin Assistant will support 4 IT VP's within the Business Technology Organization
  • Perform heavy administrative duties for Senior Executives across several areas of Technology Organization, within the Business Technology Services function
  • This position has access to and regularly works with information of the most sensitive, highly confidential, strategic, and critical nature
  • The scope and complexity of this position is such that the Executive Assistant is regularly dealing with diverse matters that require substantive knowledge of the Senior Leaders area of responsibility
  • This is a highly visible position with interaction with Senior Level Executives, the individual, must be professional, have a strong work ethic, high level of confidentiality, be highly organized and have the ability to work autonomously

Duties and Responsibilities:
  • Maintains and manages calendars in Outlook, including heavy coordination of travel arrangements and itineraries
  • Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership
  • Composes and types correspondence, memos, presentations, organizational charts, confidential materials, etc.
  • Schedules and coordinates meetings, conference calls, and other executive events and provides the appropriate equipment/materials and provides hospitality services as needed in these meetings
  • Organizes, prioritizes, and summarizes the content of incoming materials, specially gathered information, special requests, and meetings
  • Prepares special or one-time reports, summarizes or replies to inquiries, and creates, maintains, and updates spreadsheets to support reporting and analysis for senior leader approval
  • The Executive Assistant ascertains the nature of incoming phone calls, accurately records messages, and transfers calls as necessary
  • Maintains database information, such as mailing lists, vendors, etc. in applicable format
  • Maintains manuals, policy and procedure files, etc., in applicable format
  • Assists in research, testing, and/or implementation of revised policies and procedures
  • Processes purchase requests for additional office supplies as needed

  • Minimum of 5-7 years supporting senior level colleagues
  • Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
  • Excellent customer service skills and exceptional attention to detail
  • Superior writing skills-grammar, punctuation, spelling and proofreading
  • Communicate effectively and professionally
  • Desire and ability to work well with other executive assistants, both locally and across geographies to coordinate administrative support
  • Demonstrates strong organizational and time management skills
  • Models professional appearance and demeanor in a business casual environment
  • Demonstrates discretion on highly confidential matters
  • Individual with knowledge of the principles and practices within a technical/ professional discipline
  • Possesses advanced analytical, technical and problem-solving skills and abilities
  • Administrative assistant skills

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Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.