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Administrative Assistant in Riverwoods, IL at CRS Group

Date Posted: 7/18/2018

Job Snapshot

Job Description

Administrative Assistant
Duration: 3 month contract
Location: Riverwoods, IL
Overview: The CRS Group is currently looking for a Administrative Assistant for one of our clients in the Riverwoods area. The CRS Group is a nationwide Staffing Firm who works primarily with Fortune 500 and Fortune 1000 corporations.
Job Description:
  • Work collaboratively with the Director’s and use initiative to ensure matters pending his response are completed with high quality in a timely manner
  • Provide first-pass handling of the Director’s email and voicemail
  • Arrange meetings and schedule appointments and follow-ups with all levels to ensure accuracy and effectiveness of executive's calendar
  • Arrange and coordinate all aspects of large meetings, lunches, dinners and parties, working effectively with other EAs to coordinate multiple executives’ calendars
  • Coordinate and schedule domestic and international travel arrangements understanding the Vice President’s needs and preferences
  • Maintain Director’s business files
  • Maintain department call path, answer telephone calls, take messages and forward information to appropriate personnel
  • Screen calls, redirecting calls to appropriate management or staff
  • Communicate effectively with management team to convey information, collect data or coordinate administrative
  • Complete assignments efficiently and effectively using Microsoft Office products (Word, PowerPoint, Excel)
  • Track and enter time and attendance
  • Actively participate in orienting and assuring training for new unit members
  • Coordinate internal moves and office reconfigurations for department, including new employee set up for phone, PC, furniture and supplies
  • Open, sort and distribute mail
  • Send outgoing mail using appropriate mail service
  • Distribute requests for information, track progress and follow up on actions taken
  • Manage office supplies
  • Take complete ownership of specific, ongoing projects, independent of manager
  • Consummate professional image representative of the Director’s

  • Outstanding verbal and written communication skills
  • Ten years administrative experience supporting an executive at the Director’s level or above
  • Deep understanding of corporate organization and support structures to get complex and unusual tasks completed quickly and efficiently
  • Business knowledge which includes knowledge of organizational policies and general business procedures
  • Proficiency in Microsoft Word, PowerPoint and Excel
  • A high school diploma or equivalent skills
  • Some college course work desirable

ss #82182
Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.