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Budget & Contracts Specialist in Deerfield, IL at CRS Group

Date Posted: 8/16/2018

Job Snapshot

Job Description


Budget & Contracts Specialist
 
Duration: 4 month contract
Location:  Bannockburn, IL
 
Overview: The CRS Group is currently looking for a Budget & Contracts Specialist for one of our clients in the Bannockburn area. The CRS Group is a nationwide Staffing Firm who works primarily with Fortune 500 and Fortune 1000 corporations.
 
 
 
Job Description:
  • The Contracts Analyst is responsible for preparing and processing Purchase Orders for all Neuroscience Business Unit (OBU) U.S. cost centers
  • This role serves as liaison between NBU U.S. marketing and sales team members, corporate functions and suppliers to facilitate the timely processing of Purchase Orders, SOWs and Service Agreements including the screening of Statements of Work (SOWs) and other NBU U.S. contracts for compliance with both legal and procurement standards
  • The NBU U.S. Contracts Analyst is responsible for ensuring new team members are trained on the NBU U.S. purchase order and budget processes and related systems
  • This role serves as the NBU U.S. purchase order process expert and helps address NBU team member's questions and the timely resolution of related issues

 
 
Duties and Responsibilities:
  • 55%: Prepare and process Purchase Orders (shopping carts) for multiple cost centers within the NBU U.S. business
  • Liaison between Marketing and Sales, Accounts Payable, Procurement, Legal, and external vendors to ensure Purchase Orders are opened and processed in a timely manner
  • Expedite Purchase Order approval process by screening Statements of Work (SOWs) and other NBU U.S. contracts for compliance with both legal and procurement standards
  • Coordinate workflow between Marketing and Sales, Procurement, Legal, and external vendors to facilitate the creation and processing of Master Service Agreements and Statements of Work in a timely manner
  • Obtain and prepare vendor information and proposals for submission to Legal Department for creation of Service Agreements
  • Set up new vendors when necessary and monitor the database for problems after vendors complete the registration
  • Ensures that confidentiality agreements and other key contractual elements are in place
  • Maintain understanding of new Procurement/AP/Legal/Finance requirements for vendor and budget management
  • 20%: May serve as primary owner of purchase orders or may support others in the management of purchase orders including confirming the phasing against the contract terms and making updates to accruals
  • Under AP Automated Accrual Manager System, may process invoices for select members of marketing and sales team
  • Investigates invoices if not in line with Purchase Order requirements
  • Primary liaison between vendors, legal, budget holders and accounts payable to resolve any issues regarding contracts and payments
  • 15%: Responsible for ensuring new team members are trained on the NBU U.S. purchase order and budget processes and related systems
  • Serve as the NBU U.S. purchase order process expert
  • Help address team member questions and support the timely resolution of related issues
  • Manage supporting tools such as PO Request form and tracking codes used for reporting purposes
  • 10% Respond to requests from senior leadership to support various projects and initiatives that may arise

 
 
Qualifications:
  • Minimum of a High School Diploma, Associate's degree preferred; with extensive work experience in budget management/accounting
  • Commercial pharmaceutical experience preferred
  • Experience with financial databases and procurement systems including SAP, SRM and SMS
  • Proficient in Microsoft Office programs, especially Excel

 
 
 
 
 
 
ss #81988
 
 
 
 
 
 
 
 
 
Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.